Tullia Sage Event Booking Agreement
This Event Booking Agreement applies to reservations for the Tullia Sage Birthday Experience and Tullia Sage Private Event Rental in Old Town Lewisville, Texas. It is intended to be reviewed and accepted by the person responsible for the reservation (“Organizer”).
1. Reservation and permitted use
The reservation is for the selected event type, date, start time, duration, and guest count confirmed at booking. Use is limited to the spaces and amenities expressly included in the selected package. Events must be lawful and suitable for the boutique's family-friendly environment. Organizer may not transfer or sublet the reservation without Tullia Sage's written consent.
2. Guest limit and supervision
The maximum attendance is 30 guests, including children, unless Tullia Sage has expressly approved a different capacity in writing. Organizer is responsible for communicating these rules to guests. Parents or responsible adults must actively supervise their children at all times. Tullia Sage staff do not provide childcare or lifeguard/safety attendant services.
3. Rental duration, setup and cleanup
The event duration is the time selected and paid for at booking, with available options of 2 to 5 hours. One hour before the event is reserved for setup, and 30 minutes after the event for cleanup, subject to booking confirmation and site availability. Organizer and vendors must remain within their scheduled access window. Additional event time must be booked and paid for in advance when available. Extended use is not guaranteed.
4. Deposits, remaining balances and cancellation
A deposit equal to 50% of the booking total is due at booking to secure the selected date and time. The remaining 50% is due seven (7) calendar days before the event. If Organizer cancels 31 or more calendar days before the scheduled event date, the deposit will be refunded. If Organizer cancels 30 or fewer calendar days before the scheduled event date, the deposit is non-refundable. Cancellation requests must be sent in writing to info@tulliasage.com; the date Tullia Sage receives the request determines the applicable refund window. For reservations made fewer than seven days in advance, Tullia Sage will confirm the applicable payment requirements before accepting the reservation. All amounts paid in excess of the initial 50% deposit will be refunded if Organizer cancels, regardless of when the cancellation request is received. Therefore, cancellation 31 or more days before the event results in a refund of all amounts paid toward the booking; cancellation 30 or fewer days before the event results in forfeiture of only the 50% deposit, with any additional amounts paid toward the booking refunded. Refunds will be returned to the original payment method where possible, subject to payment processor processing times and applicable law. The treatment of nonpayment remains subject to other written payment terms and applicable law. Organizer agrees that any separately approved additional services or fees must be paid as agreed.
5. Rescheduling
Organizer may request one reschedule with at least 14 days' notice, subject to availability and written approval by Tullia Sage. Requests submitted with less notice are not guaranteed. A booking is not rescheduled until Tullia Sage confirms the new date and time.
6. Setup, decorations and vendors
Organizer is responsible for vendors, decorations, furniture placement, and removing all items brought into the venue. No nails, screws, staples, glitter, confetti, smoke machines, open flames, or alterations to the property without written approval. Decorations must not damage surfaces or obstruct exits. Outdoor items and large fixtures may not be moved or installed without staff authorization. Organizer must ensure vendors observe the same access times and rules.
7. Food, beverages and alcohol
Outside food and beverages must be disclosed during booking. Alcohol may only be served with Tullia Sage's prior written approval and in compliance with applicable law and any additional venue requirements. Organizer is responsible for compliance by vendors and attendees. Tullia Sage may decline activities or items that present safety, licensing, or operational concerns.
8. Equipment and children's activities
Use of any bounce house, ball pit, play area, craft activity or other event equipment is subject to its specific safety rules, age and capacity limits, and adult supervision. No rough play, unsafe climbing, pushing, or misuse of equipment. Tullia Sage may suspend unsafe activity. A separate parent or legal guardian waiver may be required for participating minors; the Organizer's acceptance of this booking agreement does not replace individual participant waivers.
9. Property damage and cleaning
Organizer agrees to leave the venue in substantially the condition in which it was provided, except ordinary use and wear. Organizer is responsible for reasonable, documented repair, replacement or additional cleaning costs caused by Organizer, guests, or vendors, to the extent permitted by law. Any additional charges will be explained and supported by documentation.
10. Safety and emergencies
Exits and walkways must remain clear. Organizer and guests must follow posted safety instructions and reasonable directions from Tullia Sage staff. Unsafe, unlawful or disruptive behavior may result in the activity being stopped or the event ending early. Call emergency services for an emergency and notify staff promptly of any accident or damage.
11. Personal property and unforeseen circumstances
Guests and vendors are responsible for safeguarding their own belongings. Outdoor use may be affected by weather. If circumstances beyond reasonable control make the reserved space unsafe or unavailable, Tullia Sage will contact Organizer to discuss available alternatives, including rescheduling or a refund where required by law or agreed in writing.
12. Acknowledgment and acceptance
By checking the required acceptance box during Cowlendar booking, Organizer confirms that they have read and agree to this Event Booking Agreement, are at least 18 years old, and are authorized to make and pay for the reservation. Tullia Sage may include an agreement link in the booking confirmation and retain the acknowledgment with the reservation record.
Separate participant waiver: This agreement governs booking and venue policies. It does not replace any separately required participant safety waiver, particularly for children using inflatable or play equipment.